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The Antares AI Agent Adoption Journey
Moving from manual chasing to AI authority shouldn't feel like a gamble. We’ve built Antares as a fully reversible, brand-specific solution that keeps you in the driver’s seat. By utilizing a deliberate, two-stage phased rollout, we ensure every response is validated and every connection is tested before you ever go live.
Defining The Antares "Box Of Authority"
Adopting Antares isn't about replacing your team; it's about shifting the burden of repetitive, time-sensitive tasks to AI, allowing your staff to focus on high-value human interactions.
Our model is built to be controlled, reviewable, and owned. This ensures you approve every rule, set every boundary, and maintain 100% visibility over every conversation. You decide exactly where the AI starts and where your experts take over.
Where Antares AI agents lead and where your team shines:
Antares Owns The Routine
- Instant Engagement: Immediate response to every enquiry, 24/7, within the window you set.
- Persistent Follow-up: Structured outreach until a clear outcome is reached.
- Action-Oriented Booking: Securing tours and trials the moment a lead is ready.
This Includes:
Antares Replaces The Friction
- Manual Chasing: No more inconsistent follow-ups or leads slipping through the cracks.
- Coverage Gaps: Eliminates "dark zones" during peak hours, weekends, and late nights.
- Lead Decay: Prevents prospects from going cold due to lack of accountability.
This includes:
You Retain Absolute Control
- Commercial Strategy: Your pricing, offers, and membership policy decisions.
- The Human Touch: Your team’s touring, closing, and high-level relationship work.
- Brand Identity: Your unique voice and boundaries, you approve the rules.
This includes:
A Phased Rollout: From Configuration To Connection
We don't believe in "plug and play" when it comes to your brand. We follow a structured 2-phase, 20-day plan to move from initial configuration to live deployment.
Phase 1: Building The Foundation
Before a single prospect interacts with the agent, we meticulously construct your unique "Box of Authority".
- Strategic Guardrail Architecture: We collaborate with your internal team to hard-code the "no-go" zones, define primary conversion goals, and establish the exact triggers for human intervention.
- Full Ecosystem Integration: Our technical team integrates Antares with your current tech stack, ensuring your CRM, engagement channels, and booking calendars are perfectly synchronized.
- High-Fidelity Stress Testing: We put the agent through a gauntlet of your most complex real-world scenarios to ensure it handles every nuance with the same expertise as your top-performing staff member.
Baseline & Setup:
Phase 2: The Managed Transition
Rather than a "big bang" switch, we move from a secure sandbox to the real world using a staged deployment strategy.
- KPI-Driven Verification: We audit response velocity, lead engagement depth, and tour booking rates to prove the AI is outperforming manual benchmarks before we scale.
- Continuous Refinement Loop: Antares AI agents operate alongside your current team, allowing us to use live prospect data to sharpen the agent’s messaging and escalation logic every week.
- Calculated Multi-Site Growth:We mitigate risk by expanding through your locations and communication channels in deliberate, manageable increments rather than an all-at-once rollout.
Measured Launch:
Your 20 Day Agent Implementation Plan
This risk-mitigated journey ensures your Antares AI agent is fully prepared for real-world interactions before it ever speaks to a lead.
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Strategy & Alignment:
Days 1-5, establish goals, define "Box of Authority" guardrails, and gather business data to ensure the agent’s logic aligns with your brand.
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Integration & Training:
Days 6-15, connect Antares to your CRM and communication channels while performing intensive model training and technical system testing.
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Validation & Launch:
Days 16-20, execute hands-on stress testing and performance validation before "flipping the switch" for live, controlled deployment.
Built For Trust, Safety,
Security, And Support
Trust is earned through total visibility. Our dedicated customer and technical success teams are integrated into your journey from day one, ensuring you remain completely confident in every interaction your agent handles.
100% Transparency & Oversight
Maintain absolute visibility over every lead conversation with hard-coded guardrails that dictate exactly what your agent is authorized to do.
Intelligent Human Handoff
Complex edge cases or sensitive topics are never forced; they are automatically and seamlessly routed to your human experts for high-touch resolution.
Failsafe & Instant Rollback
You have the ability to pause or deactivate the agent at any time. If you need to pivot, you can roll back instantly across your entire organization.
Dedicated Success Architecture
Our partnership begins at the sales handoff, not after launch. We ensure your infrastructure is optimized for AI and aligned with your long-term revenue targets.
How To Move Forward
Deciding how to integrate AI into your workflow should be as controlled as the agent itself. We offer three distinct pathways to help you move from manual lead chasing to high-performance Antares AI agents.
Option A: Staged Deployment (Recommended)
For operators who want to validate performance improvement magnitude in their specific environment before full-estate expansion. Your contract covers all sites. You choose how quickly to deploy them.
Initial Launch: 3-5 highest-volume sites.
Validation Period: 2 weeks parallel running to confirm progress.
Expansion Timeline: Bi-weekly additions based on performance.
Full Deployment: 8-12 weeks depending on estate size
This approach:
- Limits operational disruption.
- Validates actual improvement in YOUR environment before expanding.
- Gives you weekly decision points on expansion pace.
- Allows refinement based on real performance data.
Most operators choose this path.
Option B: Accelerated Deployment
For operators ready to move faster across their estate based on proven benchmarks.
Your contract covers all sites. You're choosing compressed timeline.
Initial Launch: 10-15 sites simultaneously.
Validation Period: 1 week parallel running.
Expansion Timeline: Bi-weekly rollout to remaining sites.
Full Deployment: 4-6 weeks.
This approach requires:
- Internal alignment already in place.
- Dedicated internal owner available for compressed timeline.
- Confidence in proven benchmarks from similar operators.
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The "Box of Authority" is the set of hard-coded boundaries, rules, and escalation triggers that you define for your AI agent. It ensures the agent only operates within your approved guidelines, meaning you maintain full ownership and visibility over every conversation.
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Absolutely not. It is designed to support roles by shifting the burden of repetitive, time-sensitive tasks, like immediate lead chasing, to the AI. This frees your staff to focus on high-value human interactions, such as conducting tours and building long-term relationships.
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We follow a structured 2-phase, 20-day implementation plan. This includes five days of strategy mapping, a 10-day integration and training window, and a final five-day validation and launch phase.
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Yes. Antares is designed to own the booking of tours and trials once a lead is ready. It also handles the heavy lifting of updating records and outcomes within your existing CRM.
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During Phase 1, we collect your specific business data and brand guidelines to tailor the model. We then spend seven days training the agent and testing it against real-world scenarios to ensure its responses match the quality of your top team members.
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We implement specific escalation rules for edge cases or highly sensitive topics. If the AI encounters a scenario outside its "Box of Authority," the conversation is automatically moved to your human team for a seamless handoff.
Trusted By Leading Fitness Operators Worldwide
In just three months Antares has had almost 60,000 conversations and about 450 tours booked out of hours. It's been a massive assistance to all MCs...we've got more leads and we're walking into more appointments. It's a no-brainer! Who wouldn't want that?
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With Antares, the alignment across our systems provides a level of clarity and consistency that has been difficult to achieve in the past.
The early results from our Antares deployment have been outstanding - a 185% increase in lead-to-tour bookings, paired with a 16% uplift in tour attendance. Together, that’s helped drive a 49% improvement in our tour-to-sale conversions. And all of this was achieved without any other major changes or investments.
Had my first interactions with Keepme in Gymbox this week and I’m already impressed. Super easy to use, smooth to manage, and it really adds value for the gyms. Excited to explore it more - great system 👌
Very impressed with the service as much as the system. The early metrics are incredibly promising...lead-to-tour at 68% already and almost 50% of tours booked out of hours. Things you love to see!
"It's already our most productive Membership Consultant!"
Integrating Antares into our business was a game-changer. It allowed us to instantly engage with leads, answer their inquiries, and even schedule visits seamlessly.
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Our AI sales agent doesn’t just handle enquiries; it actively books tours and feeds that information straight into our management software. This allows our sales team to follow up with fully informed context and no manual input.
If you're looking for an AI agent that will be able to optimise your sales process, like booking more appointments and qualifying gym prospects, and that adapts according to your needs, then Antares is really the best!
"The hyper sense of connection we now have with our members is a testament to the Keepme team's dedication to improving our business. Overall, I highly recommend Keepme to anyone looking for a top-notch different fitness management solution."
It's like having a smart assistant working 24/7, helping us close the gap between curiosity and commitment. We’ve seen tangible improvements in both lead quality and conversion speed.
As the industry evolves, we will need to continue to evolve, and we believe Keepme will continue to help us to do just that. The biggest thing for us has been the support and guidance through the Antares set up and onboarding process. No two businesses are the same and our set up is a little more complex in that we manage a range of leisure facilities all across Ireland. None of this was ever a problem though.
"It was really easy for the team to get up and running on Keepme with minimal instruction."
With Antares nobody's slipping through the cracks. It's like having a 24hr salesperson. Previously, it could be 12 hours before a lead got a response...With Antares we're guaranteed it's going to be almost instantaneous. Over the last few months it's become indispensable.
It feels aligned with a shared goal: creating a frictionless, high-quality experience that ultimately strengthens real human connection. It is early, but the future with ‘Vicky’ looks very promising.
Using Antares not only accelerates our lead response time but also optimizes our entire acquisition funnel, turning interest into action faster than ever before.
"The Keepme team has demonstrated an exceptional level of professionalism throughout our business partnership. Their customer support is unparalleled, always going above and beyond to address any concerns we have."
It’s been exciting to see ‘Vicky’ embody who we are as a brand and represent us so naturally. It’s gratifying to watch how seamlessly Antares communicates availability and schedules tours in a way that reflects our standards.
The Antares onboarding process was smooth, well-structured, and incredibly supportive. The system was up and running quickly, and we felt empowered to start using it right away. It’s rare to feel this confident adopting a new platform, but Keepme made that possible.
I’ve led many complex initiatives on behalf of our brand, and Antares has been one of the most ambitious and enjoyable deployments.
The results we’re seeing are a clear reflection of what’s possible when the right technology meets a team committed to innovation and delivering exceptional experiences. Partnering with Keepme was a strategic decision, and it’s already proving to be the right one.
With Antares we’re seeing early wins in saved time, improved follow-up consistency, and a smoother experience for the customer.