How Antares Works Alongside Mindbody
If your clubs run on Mindbody, you do not need to change that to use AI agents. Antares integrates with Mindbody. It is not a replacement for it and it is not a competitor to it. Mindbody stays your system of record, and Antares' AI agents work on top of it, reading from it and writing back to it.
The result is simple: you keep the system your teams know, and you gain agents that respond to every enquiry, book tours and follow up around the clock.
What Mindbody covers, and where AI agents add to it
Mindbody is built to run the business side of a fitness operation. Scheduling, payments, memberships, client records and appointments all live there. It is the place your teams go to see who is booked in, who is a member and what is happening at each location.
What Mindbody is not designed to do is hold a conversation. When a prospect fills in a web form at 10pm, sends a WhatsApp or Instagram message, or asks a question on your website chat, someone still has to reply, answer their questions, find a time and book them in.
That is the layer Antares adds. Antares' AI agents handle the conversation and the booking, then put the result straight into Mindbody, so your teams arrive to a calendar of booked tours rather than a list of messages to work through.
How the connection works
Antares connects to Mindbody through its API. There is no separate database, no change to how your teams use Mindbody and nothing to migrate.
The data flows both ways:
Reading from Mindbody: Antares checks live appointment availability at the right location, so it only offers times that are actually free.
Writing back to Mindbody: when a prospect books, Antares creates their client record against the correct home location and books the appointment directly into Mindbody.
Because everything lands in Mindbody, your existing reports, schedules and staff workflows keep working exactly as before. If you also use a CRM such as HubSpot, Antares updates that too, so both systems stay current. You can see the full list of supported systems on our integrations page or in our guide to which gym systems Antares integrates with.
What the Antares sales agent, Nova, does with Mindbody data
The Antares sales agent, Nova, is the agent most Mindbody operators see first. Here is what it does with that connection.
Instant replies
Nova answers every enquiry as it arrives, across website forms, webchat, email, WhatsApp, SMS, Facebook and Instagram Messenger. It uses only your approved knowledge, so it never invents prices or offers.
Booking
Nova checks availability in Mindbody, books the tour or trial at the location the prospect chose and sends a confirmation. No back and forth, and no double booking.
Reminders and follow-up
After the first reply, Nova sends timely, consistent reminders and follow-ups until there is a clear outcome. Prospects who go quiet hear from you again at the right moment.
CRM updates
Nova updates contact records and maps every booking to the calendar, so your sales teams always see the latest status. When a prospect is ready for a person, your teams take over, and you choose when and to whom that handover happens.
Nova is one of five agents. All of them share the same foundation, the same training and the same Mindbody connection, and all are included from day one.
Setup and the IT lift
Getting Antares working with Mindbody takes very little from your team. Keepme handles the integration. Your team provides API access and approves the initial knowledge base your agents will use. Most setups need less than five hours of your team's time in total.
From there, Antares follows a 20-day adoption plan. You approve the messaging, set escalation rules and decide where the agent's role ends and your team's begins. Any agent, channel or site can be paused or rolled back at any time. Read more on why Antares is a safe decision.
