Three Jobs Antares' AI Agents Do With Your Perfect Gym Data
Most multisite operators running Perfect Gym are sitting on more value than they realise. Every class timetable, membership price, club offer and past enquiry is already in the system. The question is how to put it to work without adding more to your teams' day.
That is what Antares' AI agents do. They connect to Perfect Gym through its API, work on top of it and write results back. Perfect Gym stays your system of record, and nothing about how your teams use it changes.
Here are the three jobs they take on.
Job one: keep every answer accurate
An AI agent is only as good as the information behind it. If it quotes last month's price or a class that has moved, trust disappears fast.
Antares' AI agents can draw on the details you already maintain in Perfect Gym, such as class timetables, membership pricing and club offers, alongside the knowledge base you approve. When you update something in Perfect Gym, your agents are working from the same source your teams are.
That matters most when you run many clubs. Each site has its own timetable, its own offers and its own opening hours. Instead of maintaining a separate set of answers for each one, your agents stay aligned with the system that already holds the truth. And Antares never invents a price or an offer. If it does not know, it hands the conversation to your team, with the full conversation attached so nobody has to ask the same question twice.
You stay in control of what your agents say. You approve the knowledge base, set the tone and decide which questions always go to a person.
Job two: turn old enquiries into new tours
Perfect Gym holds years of enquiries, each with a status: new and not yet contacted, in progress, not interested, and more. Many of those people were interested once and simply never heard back at the right moment.
Antares' AI agents can read those statuses and reopen the right conversations. You choose which groups to target and over what date range, and the Antares sales agent, Nova, reaches out with a relevant, personal message. When someone replies, Nova answers their questions and books a tour, then records the outcome.
It is one of the fastest ways to see results, because the leads already exist. You can read more about how it works on our Turn Old Leads Into New Tours page.
Job three: book and record every new conversation
New enquiries do not wait for opening hours. Keepme's own research found that 52% of gym searchers look after hours, which you can read about in why 52% of gym searchers look after hours.
Antares' AI agents answer every one of them instantly, on WhatsApp, email, Facebook, Instagram, your website or the phone. Nova checks availability, books the tour, sends a confirmation and follows up until there is a clear outcome. Then it writes the result back, so your teams see every new prospect and every booked tour without re-keying a thing.
What your teams notice first
The first thing most teams notice is the quiet. Fewer voicemails to return on a Monday, fewer web forms sitting unanswered and fewer "did anyone get back to this person?" conversations between shifts.
The second is the calendar. Tours appear that nobody on the team had to chase, from new enquiries and from people who first got in touch months ago. Your sales and front desk teams spend their time on the welcome, the tour and the conversation about the right membership, which is where people make the difference.
For multisite operators, there is a third: consistency. Every club gets the same fast, accurate response, whether it is your busiest flagship or a smaller site with a lean team.
What it takes to switch on
The setup is deliberately light:
Your team provides Perfect Gym API access
You approve the knowledge base and the escalation rules
Keepme handles the integration and testing
Most setups need less than five hours of your team's time, and operators go live in 20 days.
One more thing: your data, in your AI tools
Everything Antares' AI agents do feeds Pulse, Keepme's intelligence layer. With the Pulse MCP connection, your leadership team can ask questions about it in Microsoft Copilot, Claude or ChatGPT. How many old leads came back this month? Which clubs booked the most tours? Ask, and get the answer in seconds.
Running other systems alongside Perfect Gym? See the full list in our guide to which gym systems Antares integrates with
